Session Materials-2018 STOP Administrators and Coalition Directors Joint Meeting

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Thank you for visiting the materials page for the upcoming 2018 STOP Administrators and Coalition Directors Joint Meeting. We look forward to coming together as a community committed to improving responses to violence both in the required elements of the STOP formula grant program and as inspired leaders in this field. Our time together in Atlanta will provide opportunities to connect with OVW staff, ALSO, RSP, and NNEDV staff, TA Providers, consultants, and peers. To increase connection, you and your OVW grant program specialist will share colored dots on your name badges. Learn more at registration!

All session descriptions and materials for the upcoming meeting will be listed below in the order they will appear on the agenda. Check back frequently as all materials will be uploaded on a rolling basis. This page will serve as the primary access point for materials. We encourage participants to bring printed versions or save materials on their personal tablets prior to the meeting for access to materials during the meeting.

Monday, March 19, 2018-Territories Meeting

Office on Violence Against Women

Tuesday, March 20, 2018

Participant Agenda (will be available at meeting)

Welcome Address
Amy Loder, Office on Violence Against Women

Impacts of Violence: Coordinating for Safety and Accountability
Olga Trujillo 
This session will provide a framing for the two-day meeting, which focuses on defining and concretely applying the concept of intersectionality in the context of domestic and dating violence, sexual assault, and stalking, and the use of STOP funds to address these crime areas. In addition to a review of intersectionality issues and how they are manifested, these remarks will introduce strategies for addressing intersectionality in STOP through an intentional commitment to putting the most vulnerable survivors at the center of the work.

Materials
PowerPoint Handouts

Communicating for Change
Cat Fribley, Resource Sharing Project
How do we facilitate open and ethical communication across differing roles, perspectives, and agencies in order to best meet the needs of survivors and work to end violence in our communities? We will discuss together how we create state/territory level conversations with a commitment to direct and ethical communication, transparency, addressing conflict, creating both/and thinking, employing a problem-solving stance, bringing to the surface differences and encouraging the sharing of ideas, all of which contribute directly to building strong and sustainable structures to support survivors and end violence. Understanding the barriers and the facilitators of open and ethical communication within and across our agencies will increase our capacity for strong, effective, and innovative responses to sexual and domestic violence, stalking, and dating violence.

Materials
PowerPoint Handouts

Small-Group Discussions: Facilitating Communication
Cat Fribley, Resource Sharing Project
Using a combination of self-reflection and dialogue, participants will identify promoters of direct and ethical communication, examine and discuss expectations and structures for using ethical communication, and share examples of how practicing transparency and healthy conflict management have helped to shape positive processes and outcomes.

Margins to Center: Access to Safety for Underrepresented Populations
Nancy Smith, Vera Institute of Justice
Supporting all survivors is a commitment that binds us together in our work as administrators, coalition staff, and advocates in the field. Yet, it is one that we are all still striving to achieve. Understanding who is underrepresented in domestic and sexual violence advocacy services and why, as well as what strides have been made in reaching underserved survivors, is critical to identifying the steps we each can take given our unique roles to expand who we serve. In this session, we will discuss what we know and don’t know about who is underserved; strategies we can use to expand our understanding; and the importance of meaningfully engaging survivors from underserved communities and the people who provide support to them. We will also discuss the critical importance of communication, collaboration, and inspiring ourselves to move beyond where we are today.       

Breakout Session 1: Bringing New Voices to the Table: The Art of Collaboration
Jacquetta Al-Mubaslat, Office of Criminal Justice Services, Ohio Department of Public Safety
Rosa Beltre, Ohio Alliance to End Sexual Violence
Nancy Neylon, Ohio Domestic Violence Network
Kristina Nicholson, Office of Criminal Justice Services, Ohio Department of Public Safety
State administering agencies and coalitions alike have the goal of responding to the needs of survivors and preventing violence from occurring. While meeting the needs of survivors can take many forms, the process of collaboration is a key driver in communicating where gaps in needs and priorities are, and how those gaps can be addressed. Panelists will discuss the different roles and benefits that collaboration between the state administering agency, domestic violence coalition and sexual assault coalition can have in relation to creating priorities for states’ VAWA implementation plans, grant-making, and ultimately improving outcomes for survivors and individuals at-risk of experiencing violence. The panel will discuss a process that continuously engages the voices of state and local stakeholders, and close with discussion on how new administrators can build collaboration between these entities within their own state.

Materials
PowerPoint Handouts

Breakout Session 2: Engaging Culturally Specific Organizations
Diana Fleming, Crime Victims’ Services Division
Vanessa Timmons, Oregon Coalition Against Domestic Violence and Sexual Violence
This session will offer insights from a State STOP Administrator and Domestic and Sexual Violence Coalition on their efforts to leverage funding and develop strategies and partnerships that support culturally specific programs and provide meaningful access to services for survivors. Session speakers will demonstrate how the needs of culturally specific organizations are represented in their Implementation Plan, how they were identified and how they meaningfully address culturally specific needs across grant funds on an ongoing basis. They will share examples of collaborative partnerships between DV/SA programs and culturally specific organizations and identify what works and how they have addressed challenges. Together, participants, session speakers, and discussion facilitators will engage in small group discussion and report out to identify successes and challenges state and territory agencies encounter in their efforts to support meaningful access for victims in culturally specific communities. 

Materials
PowerPoint Handouts
2017- 2020 VAWA Implementation Plan Goals and Objectives
2017 - 2020 VAWA Implementation Plan Excerpts
2014 Joint Subcommittee Meaningful Access Framework
Access Planning and Outreach as in 2017 Application
OCADSV Equity Workgroups
Organizational Racial Justice Practices
Culturally Specific Services A Collaborative Living Document
Working Definition of Allyship
Practicing Allyship with Trans People Handout

Breakout Session 3: Using Data for a Gap Analysis
Lydia Guy Ortiz
Too often we collect and report on data because it is requirement. It becomes a chore as opposed to a rich source of information. Viewing data from this perspective does not allow us to utilize the data to inform and improve the administration of our programs. In this workshop participants will discuss strategies to improve program evaluation, discuss the benefits and limitations of certain types of data and conduct a simplified gap analysis.

Materials
PowerPoint Handouts

Breakout Session 4: Sexual Abuse in Later Life
Karla Vierthaler, National Sexual Violence Resource Center
Sexual violence can impact a person at any point across the lifespan. This workshop will focus on sexual violence in later life, and the impact and dynamics of working with elder victims. People in later life who experience sexual violence are often overseen or ignored. Age-related disabilities, diverse living situations, and ageism are barriers to reporting. The Lifespan Project has created resources to address the impact of sexual violence in each stage of life.

Breakout Session 5: OVW Q&A
Donna Simmons, Grants Financial Management Division
Jennifer Mondino, Attorney Advisor
OVW staff will provide information and answer questions about the STOP statute and regulations, the Uniform Administrative Requirements, Cost Principles, Audit Requirements for Federal Awards (Uniform Guidance), the DOJ Financial Guide, Match and nonprofit organizations, Reallocation of funds, and any other programmatic or financial requirements.

Conferral Session 
Allison Randall, OVW Chief of Staff 
STOP administrators and Coalition directors will have an opportunity to engage in conversation with OVW staff.

Wednesday, March 21, 2018

Welcome Address
Katharine Sullivan, Office on Violence Against Women

Breakout Sessions
Repeated from Day 1- Choose from 1-5 

Meaningfully Consulting with Tribes
Sheriann Moore, OVW Tribal Deputy Director
This session will offer a brief historical summary of statutes that require the federal government to uphold the trust responsibility to Tribes and what it means to “meaningfully” consult with both federal and state-recognized Tribes. This will include the evolution of the Violence Against Women Act and its impact on addressing American Indian and Alaska Native disparities. We have known for some time that American Indian and Alaska Native women and men suffer violence at alarmingly high rates. A recent National Institute of Justice study confirmed more than four in five American Indian and Alaska Native women and men have experienced violence in their lifetime, and more than one in three experienced violence in the past year. Since the passage of the Violence Against Women Act in 1995 and in every re-authorization since, OVW has worked to increase the national response to address these disparities.

Small Group Discussions: Consulting and Coordinating with Tribes
1. Meaningfully Consulting with Tribes (for States with Federal or State-Recognized Tribes)
Rebekah Jones and Darla Sims, OVW
States must consult and coordinate with all federally-recognized and state-recognized Tribal governments located within the state during the development of a STOP Implementation Plan. This interactive session will review the requirements for working with Tribes in the context of the STOP Formula Grant Program, and provide guidance for meaningful compliance. Discussions will involve conducting outreach, developing and maintaining effective relationships with Tribes, and how partnering with Tribal Coalitions may help to facilitate these processes. States will share information about past processes, challenges, and results of consultation and coordination with Tribes during the 2017-17 STOP planning process, and establish ideas for how to move forward with current outreach to better plan for the upcoming 2020 STOP Implementation Plan.

Resources
NCAI Judiciary Committee Testimony
Special Domestic Violence Criminal Jurisdiction 5-Year Report

2. Identifying and Reaching Native Communities (for States without Federal or State-Recognized Tribes)
OVW Staff
States that have no Federally-Recognized or State-Recognized Tribes may nevertheless include significant communities of individuals who identify as American Indian or Alaska Native. This discussion will focus on how to identify and solicit input from communities of Native people for STOP planning and implementation, and ensure access to funding opportunities.

Resource
Urban Indian America Publication

3. Territories Discussion
Latonya Eaddy, OVW
STOP Administrators and Coalition Directors representing the U.S. territories will consider and discuss topics related to the 2017 Implementation Plans, and implications for development of 2020 plans.

SARTing with the Facts: Truths About Effective Teams 
Leah Lutz, Sexual Violence Justice Institute
Administrators and coalition directors will hear concrete strategies to influence the conditions to meaningfully address sexual violence in their states. The Sexual Violence Justice Institute (SVJI) has engaged in significant information gathering to better understand how to support effective teaming. SVJI reviewed the literature, consulted with discipline-based practice experts, interviewed victims/survivors, and engaged seventeen Sexual Assault Response Teams (SARTs) to understand the key elements of effectiveness in sexual violence service provision and teaming. Given the complexities of sexual violence, we will share how and why states must collaborate across allocations and disciplines to realize equitable and just responses to sexual violence.

Materials
PowerPoint Handouts
SART Effectiveness and Ecology Report
SART Ecology Workshop Handout
SART Ecology Findings Overview 2017

Small Group Discussions: Meaningfully Addressing Sexual Assault Set-Aside
Leah Lutz, Sexual Violence Justice Institute
State compliance with the set-aside dollar amounts does not necessarily translate into meeting the need for sexual violence specific service provision. What else do coalitions and administrators need to consider to meet the spirit of the 20% set-aside? Participants will engage in small group discussions of questions designed to facilitate dialogue about current efforts and possibilities for change.

Small Group Discussions: Reflections and Action Planning
Participants will work in small groups to reflect on information shared during the meeting, discuss how it can be applied, and develop individual action plans.

Wrap Up: Taking it Home
Olga Trujillo 
This session will highlight main themes and key takeaways, as well as their applications.