2016 STOP Administrators and Coalition Directors Joint Meeting

View session materials here!

Chicago, IL (Rosemont)
March 29-30, 2016

The U.S. Department of Justice Office on Violence Against Women (OVW), in partnership with the Alliance of Local Service Organizations (ALSO), National Network to End Domestic Violence (NNEDV), and the Resource Sharing Project (RSP), is pleased to announce the 2016 STOP Administrators and Coalition Directors Joint Meeting in Chicago, Illinois on March 29-30, 2016.

We look forward to coming together as inspired leaders in this field and as a community to improve responses to violence against women. The 2016 Joint Meeting will provide opportunities to share promising practices, provide peer to peer learning opportunities, and hear from federal and technical assistance partners. 2016 Joint Meeting attendance is open to only one STOP administrator, DV Coalition Director, SA Coalition Director or Dual Coalition Director. Each meeting participant will be responsible for covering all costs associated with attending the meeting. STOP administering agencies can use their administrative funds to cover these costs and Coalition Directors can use set-aside OVW travel funds from their State and Territorial Coalition’s award and/or available organization discretionary funds.  ALSO will have a small amount of funds to provide travel assistance on a case-by-case basis for those STOP Administrators who can demonstrate they are unable to cover the costs.

Registration will close on Friday, January 22, 2016. You MUST receive travel authorization from your agency prior to booking your travel.

In anticipation of the in-person meeting, newer administrators and coalition directors (3 years or less in role) in need of information on federal grant management should visit our New Administrators Welcome Page for resources, including webinars on civil rights obligations of grant recipients, the grant auditing process, using the Grants Management System (GMS), grant fraud investigations, and grants financial management.

The details in the table below outline logistics for state and territory STOP Administrators planning to attend. For more meeting information, please contact ALSO STAAR Project at ALSOSTAARProjectTA@also-chicago.org

  • Meeting Details
  • Attendance
  • Accessibility
  • RSP Executive Directors Round Table Meeting
  • Air Travel
  • Ground Transportation
  • Lodging
  • Travel Per Diem
  • Travel Assistance Application for STOP Administrators for 2016 STOP Joint Meeting
The full meeting begins on Tuesday March 29th, 2016 at 8:30 a.m. and concludes on Wednesday March 30th no later than 3 p.m. All participants should make travel arrangements that allow for their participation in the meeting's entirety. We recommend booking return flights after 5 p.m.

There will be a session for participants from the U.S. Territories on Monday, March 28th, 2016. The session for the U.S. Territories is mandatory and limited to only those who are from a U.S. Territory. If a participant is from a U.S. Territory we recommend that you book travel to arrive before the session begins on Monday, March 28th, 2016.

Please be advised that only one STOP Administrators per state/territory and one Director from each Coalition per state/territory or one Dual Coalition Director can attend the meeting.
Every effort will be made to ensure access to this meeting. Please allow us sufficient time to meet your request for auxiliary aids and services by registering as soon as possible. Please contact Marisol Giraud at mgiraud@also-chicago.org if you need referrals for assistance outside of the meeting or any additional questions you may have.

If you require assistance from a Personal Care Attendant (PCA) or Personal Assistant (PA) to travel, please contact Marisol Giraud at 773.235.5705 ext. 25 or mgiraud@also-chicago.org to discuss accommodations.

If you are a Sexual Assault/Dual Coalition Executive Director, the Resource Sharing Project (RSP) will be hosting a meeting for Sexual Assault/Dual Coalitions on Thursday, March 31st, 2016 and Friday, April 1st, 2016. Please be advised only one Director per Sexual Assault/Dual Coalition can attend this meeting. For sexual assault and dual coalition EDs, RSP will send you information on booking travel after your registration has been approved. Please DO NOT book travel until you receive confirmation and travel logistics from the RSP. If you have any questions pertaining to RSP Executive Round Table Meeting, please contact Cat Fribley at rsp@iowacasa.org.
You may book travel ONLY with prior approval from your agency. If you would like a travel agency to book your itinerary, please call JTB's contact number (800) 669-5824 or 773-714-5150. It is highly recommended to fly into O'Hare International Airport (ORD). O'Hare airport is only a 10 minute drive to the hotel.

Sexual assault and dual coalition EDs attending the RSP ED Roundtable will receive confirmation and travel logistics from the RSP. DO NOT make other travel arrangements until you receive confirmation from the RSP.

O'Hare International Airport is a 10 minute drive from the hotel and the 24 hour complimentary shuttle service runs every 20 minutes. Shuttle reservations for airport pick up can be arranged ahead of time by contacting the hotel (847-696-1234). Please provide the shuttle service with your arrival time. For shuttle pick-up upon your arrival, follow the red shuttle signs to bus shuttle center door #1 at baggage claim level. If you are arriving on an international flight, please call the hotel at (847) 696-1234 to request international pick up at door #5E.

Please note that the distance from your arriving gate to the Hyatt Regency O'Hare complimentary shuttle service can be a 10 minute walk. It is suggested to make the following arrangements below.

Travelers requiring wheelchair assistance from curb to gate, or gate to curb, should contact their airline in advance of travel. When arriving at the airport, travelers with a wheelchair or other special requests should approach an airline representative for assistance.

Accessible taxicabs are one free phone call away. Please call 1.855.WAV.1010 (1-855-928-1010) to be put in touch with a taxicab company that operates wheelchair accessible cabs. For more information visit Open Taxis homepage. You can also request a taxi from the taxi line outside of Baggage Claim by notifying the attendant that you require an accessible vehicle. If you have any questions and need travel assistance, please contact Marisol Giraud at 773-235-5705 ext. 25 or email at mgiraud@also-chicago.org.

The hotel shuttle only goes to O’Hare International Airport and does not travel to Midway Airport. A taxi ride from O'Hare International airport to the Hyatt Regency in Rosemont usually cost around $15.00 each way.

The 2016 STOP Administrators & Coalition Directors Joint Meeting and RSP Executive Directors Round Table Meeting will be held at Hyatt Regency O'Hare, (9300 Bryn Mawr Ave. Rosemont, IL 60018; ph: 847-696-1234). The room block name is 2016 STOP MEETING. Participants attending the Joint Meeting on March 29-30, 2016 will be covering their room cost for attendance. The hotel reservation deadline is Friday, February 19, 2016. Your daily lodging fee will be in the amount of $139 x 13% Illinois tax for a total of $157.07 per night. You will be asked to present a credit card to cover your incidental expenses (a $50 per day hold) along with room fee. If you would like to stay additional nights at the Hyatt Regency O'Hare, ALSO cannot guarantee the prevailing government room rate as these rates are subject to hotel availability. Local fare is available at a variety of restaurants. Within walking distance you will find the MB Financial District hosting the following restaurants: Five Roses, Hofbrauhaus, Park Tavern, Bogarts, Fogo De Chao and the Sugar Factory. Walking south of the hotel you will find Gibson Bar & Steak House, Capital Grille and McCormick and Schmick's Seafood & Steaks.
The federal per diem rate is $74. Travel days will be at 75% of the per diem. Participants will be covering their cost for attendance at the Joint Meeting.
There is a limited amount of travel assistance available for STOP Administrators. Requests are on a case-by-case basis for up to five STOP Administrators who can demonstrate they are not able to cover costs with existing OVW funds. To apply, please see the section on the registration form. Registration for travel assistance will close on FRIDAY, JANUARY 22, 2016 @ COB CENTRAL TIME. You will be notified by MONDAY, FEBRUARY 1, 2016 whether your application has been approved.