2019 Consolidated Youth and Engaging Men Fall Institute Travel Information

2019 Consolidated Youth and Engaging Men Fall Institute, Building Effective Collaborations with Partners and Communities
Sep 24-26, 2019

Atlanta, Georgia

  • Institute Details
  • Institute Overview
  • Hotel Reservations
  • Payment
  • Cancellation
  • Check-in/Check out
  • Air & Ground Transportation
  • Hotel Amenities
  • Parking
  • Food & Beverage
  • Travel Per Diem
  • Day 3 Details
  • Additional Accommodations
The full 3-day Institute begins Tuesday, September 24th at 8:00 am and concludes Thursday, September 26th, at 3:00 pm. Please plan on being in attendance for the entirety of the Institute. If you must leave early, you will need to receive advance approval from your OVW grants program specialist.  
This Institute will promote and enhance the success of your Consolidated Youth and Engaging Men project with plenaries that reflect in-depth and hands-on skills building and knowledge sharing to build effective collaboration amongst OVW, TA providers, grantees, and youth leaders. The third day of the institute will include 3 distinct half-day workshops to choose from: Engaging Men and Boys as Active Bystanders, Social Media - Best and Promising Practices, and Building Relationships with In-Risk Youth. Similar to past institutes, we will continue to prioritize and uplift youth and grantee voices, while focusing on applied learning and opportunities to network and build community among and between grantees.
Our primary hotel, The Hilton Garden Inn, has reached capacity. You can still book at the Embassy Suites: 1-800-362-2779. The deadline to receive the government rate has passed. If you were unable to book your hotel room at the government rate, and now have to book at a higher rate, please submit a GAN with the new rate to GMS. Please reach out to our OVW Program Specialist, Kellie Greene if you have any further questions.
Participants will be covering their cost for attendance. Hotel rooms will be offered at the government rate of $159 + 16.9% tax + $5 occupancy tax for a total of $190.87 per night. All attendees are responsible for making their own hotel reservations via the links above or by phone.​ ​If calling the hotel to book your room, please mention ​“Consolidated Youth” ​to ensure you are being added to the correct room block and charged the appropriate rate. Upon making your reservation, please note each hotels booking guidelines:

Hilton Garden Inn ​- An authorized $50.00 per day hold (not a charge) for incidentals will be placed on the credit card. There is no additional deposit needed.

Embassy Suites​ - Incidentals are $43.00 per day if using a credit/debit. Guest can also use a one-time $50.00 cash payment onsite which will be refunded upon check out. Please note that a one night’s hold will take place on the card when making your reservation.

The Hilton Garden Inn and Embassy Suites will honor cancellations up to seventy-two (72) hours prior to arrival. After 72 hours, a cancellation will result in a one night’s room and tax charge to your credit card. It is the responsibility of each participant to contact the hotel directly regarding cancellation. In addition you must also notify the TA Team of any unanticipated cancellations.
Guest check-in time is 3:00 P.M. Every attempt will be made to accommodate those guests arriving prior to 3:00 P.M. Check-out time is 11:00 A.M. ​​​​If you are interested in a later check-out time, please speak with the hotel. If the hotel is unable to accommodate an early check-in or late check out time, baggage storage is available.
The 21-day advance for airline tickets is September 3, 2019. ​ Please make travel arrangements as soon as possible. Attendees should fly into the Hartsfield-Jackson Atlanta International Airport​ for this Institute. This airport is a 25 minute car ride to the Hilton Garden Inn Atlanta Downtown and the Embassy Suites by Hilton Atlanta.

Airport accessibility services​ ​Please contact your airline for information about wheelchairs and other special assistance. See below for airport-specific information. If you need any additional accessibility accommodations for lodging and other on-site travel, lodging or materials, please contact ​the CYEM TA Team at consolidatedyouth@breakthecycle.org

Wheelchair Service: ​Airline representatives are available to provide wheelchair assistance. To reserve a wheelchair, contact the airline directly before your scheduled flight. Passengers with limited English proficiency should contact their airline for language assistance. For airline contact information, please visit​ ​Passenger Airlines at ATL

Due to partial closures on the North Terminal roadways, passengers who need wheelchair assistance for drop-off between 9 p.m. and 5 a.m. should contact their airline’s wheelchair company at least five minutes before arriving at the Airport.

● Prime Flight ​(Air Canada, Alaska, American, Contour, Spirit and Turkish) 404-530-7049

● Prospect ​(JetBlue, Southwest and United) 404-209-0503

Accessibility​: Please contact your airline for information about wheelchairs and other special assistance. See below for airport-specific information. If you need any additional accessibility accommodations for lodging and other on-site travel, lodging or materials, please contact ​the CYEM TA Team at ​consolidatedyouth@breakthecycle.org.

ADA Coordinator: ​Passenger Pick-up and Drop-off Carts, Wheelchairs/Medical Transport Carts are provided by all airlines. Airline passengers should notify their travel agent, ticketing agent, flight attendant or gate agent when carts, wheelchairs or medical transportation is needed.

Taxis: ​Please see the following Taxi companies available for transportation to and from the airport, flat fee: $30 ​USD​.

● Rapid Taxi: (404) 222-9888

● Checker Cab: (404) 351-1111

● Atlanta Lenox: (404) 872-2600

Airport Shuttle Service: ​Shuttle services can be reserved with the following providers.

● City Shuttle: (888) 760-1998

● Super Shuttle: (800) 258-3826

● Yellow Checker Shuttle: (972) 222-2000 or (214) 841-1900

Lyft/Uber: Please download the apps as needed. If you prefer to take​ Lyft or Uber, the Hartsfield​-Jackson Atlanta International Airport is in an agreement with both. Arriving passengers can order a car from the company’s mobile app. Please check at the airport for signage, pick-up is at a designated area.

For Domestic Terminal pickups, head to the level below baggage claim via the escalators near South Baggage Carousel 5 or North Baggage Carousel 4. Exit the airport across the pedestrian zone, then follow the ​rideshare ​signs.

For International Terminal pickups, meet your driver at the outer curb and choose a door number, so your driver knows where to pick you up.

Request when you’re at the Rideshare Pickup zone: For Domestic Terminal pickups, walk to the Rideshare Pickup zone, then request your ride. Please do not request beforehand, as your driver may have to pay for parking if they are in the lot for more than 15 minutes.

Public Transit:​ ​The Metropolitan Atlanta Rapid Transit Authority (MARTA) provides train and bus service to metro Atlanta. MARTA’s Airport Station connects to Hartsfield-Jackson at the west end of the Domestic Terminal between Domestic Terminal North and Domestic Terminal South baggage claim areas. The public transit system includes elevator access for customers with disabilities. For more information, visit​ ​www.itsmarta.com​ ​or (404) 848-5000.

MARTA offers convenient rail service from the airport. The hotel is closest to the ​Dome/GWCC/CNN MARTA station​, Stop #W1. Take any departing train to the Five Points station and follow the signs to the westbound train platform. Board the first westbound train that arrives (Bankhead or H.E. Holmes) and ride one stop to the GWCC MARTA station. Follow the signs pointing to the State Farm Arena to exit the station.

After going up the tall escalator and reaching street level, keep to the left to walk around State Farm Arena, turning right around the building twice. Walk about a block, and after passing the CNN Center, turn left on Marietta Street. Walk slightly more than a block and turn right on Baker Street to reach the hotel.

Fee: 2.50 ​USD ​each way.

Travel time 20 minutes to Sheraton Atlanta Hotel.

Prepare to walk 10-15 minutes from the ​Dome/GWCC/CNN MARTA​ Station to the Hilton Garden Inn/Embassy Suites.

Hotel services and amenities are listed on Hilton Garden Inn Atlanta Downtown’s ​website​ and Embassy Suites by Hilton Atlanta ​website​.
On site parking fees: Hilton Garden Inn offers self parking for $32.00, and valet parking for $41.00 per night. Embassy Suites offers self parking for $34.40 per night, and valet parking for $43.
Due to OVW rules, there will be no food or beverage served during the conference. Water will be available in all meeting rooms. ​Check ALSO’S registration desk for more information.​ ​For your convenience, the following restaurants are available onsite and nearby. In the ​Hilton Garden Inn Atlanta Downtown​, you will have access to the following dining and café options:

City View Room: City View Room is a restaurant serving freshly prepared breakfast in the morning, and dinner and cocktails in the evening.

Cuisine: Hours of operation: ​ ​Breakfast: 6:00 a.m. – 10:30 a.m., Dinner: 5:00 p.m. – 10:00 p.m.

In the ​Embassy Suites by Hilton Atlanta​, you will have access to the following dining and café options:

Free Made-to-Order Breakfast

Embassy Suites by Hilton Atlanta offers a variety of breakfast items, everything from omelets to fresh fruit, as well as coffee and other beverages.

Kwan's Deli and Korean Kitchen

This casual corner shop offers American breakfasts, deli sandwiches & salads, plus Korean dishes.

Cuisine:​ ​Korean, American Hours of operation: ​ ​Monday - Saturday, 10:30 a.m. - 09:00 p.m.

Kosher, Halal & Vegetarian Options;

Aviva by Kameel: Mediterranean 0.9 miles 225 Peachtree St. NE

Near and around both hotels, you will have access to the following ​dining and café options

The federal meal per diem rate for Atlanta, GA is $66 per day. This will be covered by each participant’s grant. Travel days will be at 75% of the per diem ($49.50).
Please note that you will receive additional communication regarding the Day 3 track that you pre-registered for.
Please let us know if you have any questions or concerns by contacting the Consolidated Youth and Engaging Men TA Team at consolidatedyouth@breakthecycle.org​ or 773-235-5705. We look forward to a productive and engaging Institute!